Micro-Grants

AUC Woodruff Library and Project STAND Micro-Grant Program –
Call for Proposals

“Building Capacity in the Ethical Documentation and Archiving of Student Activism in BIPOC Communities”  

The confluence of a pandemic, an economic crisis, police brutality (on full display), and the eruption of racial unrest has all intersected to ignite a rigorous discourse and call for action to address state-sanctioned violence, along with inequity in the judicial and health care systems.  Archives are being called upon to center the voice of the disenfranchised without equivocation. Student activists are working now, as they have throughout the history of this country, to audit their spaces of learning which embrace narratives of white supremacy. Archivists at colleges and universities are situated to take leadership roles by creating spaces for student activists to learn about personal documentation including web and social media archiving, and to engage in a post-custodial model to help students preserve their own records.  

In the last two years, Project STAND has been able to carve out space for members in the archival profession to have critical discourse that engages with under-documented student populations. In that vein, Project STAND is partnering further with its members to ensure the historical and current student activist records are digitized and preserved for future generations.  

Though Project STAND’s commitment to social justice has not waivered since the consortium’s inception, the latest wave of the Black Lives Matter Movement provides a backdrop for the increased advocacy of collections on Black, Indigenous, and People of Color (BIPOC) resistance. The support for institutions in need of financial resources to broaden access to archival collections related to student activism among underrepresented communities is a priority for Project STAND.

Through the generosity of The Mellon Foundation, partners in the “Building Capacity in the Ethical Documentation and Archiving of Student Activism in BIPOC Communities” grant project – Atlanta University Center (AUC) Robert W. Woodruff Library and Project STAND – are soliciting proposals for projects costing up to $8,000 to preserve and digitize historical student activist records. 

Preference is given to applications from current members of Project STAND, but successful applications can be submitted from other institutions based on financial need and/or eligibility of the proposed project. Historically Black Colleges and Universities and other community or non-profit institutions focused on documenting people of color are encouraged to apply.  

ELIGIBLE PROJECTS 

Eligible projects must be related to documenting or/and providing access to records related to contemporary or historical student activism within marginalized communities. Appropriate expenditures include hiring student workers, contracting reproduction or digitization services, in-house digitization costs, or other technologies related to preserving and making student activism records accessible. Institutions may also apply for a two-year Archive-It subscription.

Archive-It Subscription Applications  

Funding is available for five Project STAND member institutions to receive access to a two-year Archive-It instance. Archive-It is the leading web archiving solution for a wide-range of organizations, including academic, federal, state or local libraries, archives, and other cultural heritage institutions. Archive-It partners benefit from access to in-depth training, documentation, and technical support from the Internet Archive’s professional web archivists and engineers. Archive-It will be useful for institutions seeking to work with student organizers; these student activists will have identified an interest in preserving their content (websites, social media, digital humanities projects, etc.) for public access and their willingness to work with the college or university archivist to frame descriptions for harvested content.  

If applying only for the Archive-It instance, funds will be paid directly to Archive-It for the two-year subscription.  An institution may apply for both the Archive-It instance, and a small digitization project. If awarded both, institutions will receive the $8,000 grant and a two-year subscription to Archive-It  (paid directly to Archive-It).  

SELECTION CRITERIA  

Project STAND will review and evaluate all eligible applications received by September 1, 2021.  Completed applications will be reviewed by the Project STAND Advisory Board. Any Advisory Board members who have a conflict of interest will be asked to refrain from evaluating relevant applications. Grants will be selected on a competitive basis by Project STAND, which will give preference to those organizations with limited digitization resources or experience. In determining whether an applicant shall receive a grant, the following criteria will be considered: 

  • Does the project relate to documenting student activism in African American, Latinx, Asian American, Undocumented, LGBTQ, or other historically underdocumented student populations? 
  • Is the project proposal scope clear and responsibilities well-defined? 
  • Does the project utilize ethical practices for collecting, preserving, and making student activism records accessible? 
  • Are the proposed expenditures cost effective? 
  • Does the proposal adhere to grant project application requirements and does it contain sufficient information for Project STAND decision-making? 
  • Is the financial information submitted realistic and accurate? 
  • In general, is the project aligned with the goals and objectives of Project STAND?

IMPORTANT DATES 

Grant Applications must be received by Project STAND by September 1, 2021. 

Applicants will be notified of Project STAND’s decision by December 2021. 

Grant Projects will begin once Project STAND receives the signed and executed contract, and no later than February 1, 2022.  

Update Reports are due every six months after the project begins. 

Digitization project is due on or before June 30, 2023 and the final performance and financial reports are due by July 1, 2023 and the reports are due by

July 31, 2023. 

APPLICATION ASSISTANCE 

Direct questions about the grant application process or project administration to (Project STAND Coordinator) at projectstandarchives@gmail.com

REQUIRED AGREEMENTS 

All micro-grant recipients must complete and sign an agreement with AUC Woodruff Library and Project STAND before beginning the micro-grant project. Recipients must submit project update reports every six months after beginning the grant based on a template provided, and a final report to be submitted by July 1, 2023.  

APPLICATION PROCESS 

To apply, complete the application form(s) by September 1, 2021.  

The application forms include contact information, description of content, and ability to upload attachments listed below.

  • Letter of support (PDF) from an institution officer (Department Head, Library Director, etc.) must be included to confirm ability and willingness to accept funding and complete project implementation
  • For Archive-IT  applications, include names and urls of websites to be archived
  • For Archive-IT Applications include urls
  • For digitization project applications, include sample(s) (JPG or PDF) of no more than 5 images of material to be digitized
  • For digitization project applications, submit a budget (PDF) that includes conversion costs, hosting fees (if applicable), student worker salaries